Search the Site

VA News

Avoid the Pitfalls of new VA's!
Learn how to avoid many of the most common mistakes many new VA business owners have made. Read »

Business Taxes

Business Taxes for Home Based Businesses

It’s Tax Time Again!

Home Business Tax Deductions

Home Business Tax Deductions

Now is a good time to make sure you are getting all of the tax breaks you are eligible for and taking full advantage of the benefits of owning a home based business.

As a virtual assistant home based business owner, you qualify to reduce your taxable income by deducting your business expenses. The amount of deductions you have can also depend on the structure of your business.

Owning your own home business can be challenging, but you want to make sure you enjoy all of the benefits of business ownership. One great benefit is your tax deductions. Learn more…

Tips for Virtual Assistant Free Consultations

Tips for Virtual Assistant Free Consultations

Virtual Assistant Client Consultation and Assessment Form

An initial free consultation is a fairly standard practice among virtual assistants and an incredible approach to screen potential clients.

You have 2 goals for this initial meeting. First you want to introduce yourself and your services and let them know how you can benefit their business. However, your other goal for this meeting is to ensure this person is a good fit for your business.

By asking certain questions, you can determine what their needs and expectations are. This will give you a good indication whether you will be able to establish a good and profitable long-term relationship.

Its a good ideo to have a client consultation form prepared in advance of your initial consultation. Especially when you are new and a little nervous, having all the information you need outlined for you will allow this meeting to go smoothly and ensure you gather all of the information you need.

Your potential new client will also be impressed that you sound confident, professional and can guide them through the consultation and keep the discussion on track.

Many people will want to talk quite a bit about their business but can stray from the topic and eat up a 30 minute consultation faster than you think. You want this to be friendly and informative, but you need to stay in charge of the convesation because your time is valuable too.

Keep in mind the concept of hiring a Virtual Assistant is new to many business owners and they may not know what types of questions to ask you. By guiding the consultation you also ensure they get the information they need to make a good decision about you.

Here are some tips to make your initial Client Consultation a success.

1. Be prepared with questions outlined in advance. You can also have a short script written down about your business and services but remember you don’t have to read it word for word, just adapt it to each consultation.

2. Remember your “ideal client” which you determined when creating your initial business plan and keep it mind while interviewing potential clients.

While it is tempting to grab any client when you are new, keep in mind you won’t be a perfect fit for every business and you want to establish long-term relationships with a few good clients.

3. Be aware that some clients are just not a good fit for any virtual assistant. Some will need a traditional employee and not an independent business owner, so its best to found that out initially before taking them on as a cleint.

Take some time to consider who your “ideal client” is and what questions you need to ask during your initial consultation to decide if they are a good match for you.

Having a consultation form on your website is a great way to get started with new clients. It is a fast, convenient way for you to gather a lot of important informtion and gives you a chance to research them a

You will want to collect the following information:

  • Business name, name of main contact person
  • Phone number
  • Email address
  • Website address
  • Brief description of the type of business

Research the website before your consultation and know as much about them as you can. Not only does this save time on the consultation but reflects the professional image you want to project.

Just as you would look up a website and go to a job interview well prepared, you are preparing to work in partnership with this business and want to be as knowledgeable as possible about that business.

With a little advanced preparation, a client consultation is an excellent way to find the best clients for you and help you build a long-term relationships.

Virtual Assisant Career?

How to Know If Being a Virtual Assistant Is Right for You

If you’re considering starting your own home business then becoming a Virtual Assistant (VA) may be a good choice. It’s a service that is in demand, and the marketplace demand is definitely growing. More and more people are realizing the value of outsourcing their administrative needs. It’s a home based business that promises variety, daily challenges and the freedom of being your own boss, however it’s not the right answer for everyone.

Here are a few questions to help you determine if being a Virtual Assistant is right for you.

Are You Good at Managing Your Time? As a virtual assistant you’re going to have to balance a lot of tasks. You’ll balance client work while you also balance managing your company. You’ll also want to market and grow your home business. Of course the day to day responsibilities like laundry don’t go away either. There will be many demands on your time, energy, and attention. If you’re good at managing your time, then great. If you can focus and be productive you have what it takes to be a VA. If time management isn’t your strength, there’s still hope. Start adopting habits right now to better manage your time. Learn to schedule and prioritize. Learn how to focus and be productive.

Are You Motivated and Enthusiastic? Being a VA takes a lot of positive energy. You’ll want to be able to get up every morning and be able to focus on your business. Of course there will be low energy days. Everyone has them, but in order to succeed as a VA, you’ll want to be brimming with energy and enthusiasm to start, grow and manage your business. Working for yourself can be hard and you need enthusiasm to get your through the rough patches.

Are You Organized? In addition to organizing your own business needs, tasks and information, you’ll need to organize your client’s information as well. That’s part of your job as their virtual assistant. Your clients need your help getting and keeping them organized. And the more organized you are, the more productive you’ll be. Not organized? Start creating organizational systems right now. You can still be successful, however, you’ll have to pay careful attention to your organizational systems and practices. Make yourself be organized.

Are You Social? Now you don’t have to be a social butterfly to succeed as a VA. However, you will want to be easy to communicate with. Clients and prospects will communicate with you via email and the telephone. Make sure you’re comfortable talking with strangers. Also, the more social you are, the more clients you’re likely to meet online and off. It’s easier to build your business when you’re delighted to talk about it with others. If you don’t have all of these skills or personality traits, it’s okay. Most of these skills can be learned. You can even learn to be motivated and productive. If you want to start a successful VA business that desire is the first step. The rest will fall into place.

Learn how you can succeed in today’s challenging economy by starting up your own work from home business as a Virtual Assistant.

Virtual Assistant Skills

A virtual assistant’s goal is to form a partnership with a business or entrepreneur and assistant them in running and building that business. This means they need to have experience with a variety of software packages, excellent writing, proofreading and grammar skills, as well as an understanding of business procedures. Many virtual assistants also have expertise in bookkeeping, Internet, graphics or web design, and marketing.

You don’t need to have experience in every aspect of their business, you do need to have a variety of skills or some specialized skills that businesses are looking to outsource and willing to pay for.

Learn more about the qualifications of virtual assistants…

Real Estate Virtual Assistant

VA Specialties

Real Estate Virtual Assistant is a Greate Niche

There are some advantages to looking for a niche when you become a virtual assistant. Having a niche and a defined target market makes it clear how you will market your services and to whom you will target your marketing efforts towards.

You also are able to choose your niche which means you spend your day during what you enjoy. How many jobs can you say that about! When you choose a niche you enjoy and are good at doing, you will provide better results. High quality work means higher pay. The more specialized your services are the higher rates you can charge. Clients will pay more for excellence.

If you are interested in the real estate niche you may want to consider becoming a real estate virtual assistant.  Real estate agents are busy and in today’s tough market it is more competitive than ever. Real estate agents have to know their business, understand their market and compete to get listings and sales. Today they also have to have a website and know how to take advantage of social media and online technologies. A great real estate virtual assistant can enable them to stay organized and concentrate their efforts on making sales.

To learn more, watch this video from the REVA Academy…

Learn more about VA Training/Cert

Virtual Assistant Database Manager

Virtual Assistant Database Manager

Are you looking for a good niche to specialize in for your VA home based business? You may want to consider database management.

In today’s business world, a virtual administrative assistant skilled in database management will find no shortage of clients.

It would be nice for business owners if they could just talk about and sell their products or services all day long, but unfortunately there is more to it than that. Today’s business needs accurate statistical data and reports to analyze their business’ success. To create an accurate report, they need a means of filing and quickly retrieving data.These business can do well be outsourcing this essential task to a good vrtual administrative assistant experienced in database creation and management.

Read more…

Top 3 Virtual Assistant Opportunities

Top 3 Virtual Assistant Opportunities

One of the great things about becoming a Virtual Assistant is you get to choose what services you want to specialize in and what type of clients you prefer to work with. You can specialize in anything you do well and can find clients to pay you to do for them. There are many possibilities today, but sometimes in can be hard to focus.

Should you specialize?

I think it’s a good idea because focusing your business on fewer specialty services will generally allow you to charge more and avoid running yourself ragged trying to be everything to all of your clients. If you are not sure where to start, here are 3 suggestions for popular services that are profitable, indemand and growing.

Social Marketing Specialist

Social media has boomed in recent years and is fast becoming one of the most effective ways for small businesses to marketing their products and services online. The challenge is most business owners and other entrepreneurs don’t have the time, skill or knowledge to keep up with Twitter, Facebook, LinkedIn or YouTube. Even if they get these setup, they often do it ineffectively and neglect to maintain these accounts. This is a great niche for VAs who enjoy this type of work.

Internet Marketing Virtual Assistant

Marketing businesses online is fast becoming a popular specialty. If you have an interest in internet marketing, this would definitely be a good specialty for you and you should have no problem finding plenty of clients. Most businesses today have a website but few business owners know how to effectively market their business online.

If you have a web site, you may already know quite a bit about blogging, social marketing and search engine optimization. With more and more websites being created every day, bringing traffic to your site is more challenging than in previous years.
With technology changing constantly, few business owners have the time or inclination to figure it all out and would love to outsource this task.

Blog/Website Management

Most blog or website management is pretty straight forward. The problem is that it can be time consuming. Often a business owner just doesn’t have the time they need to manage their blog or website. This is where your skills can be a valuable service. Membership websites and forums both require a good deal of time. If you’re social, enjoy communicating with others and have the skills to manage a website consider this type of VA opportunity.

To find a blog or website management position consider participating on marketing forums. There you’ll find a number of internet marketers who may need your services. Again networking pays off. You can also search freelance job boards and virtual administration job boards specifically. When you’re searching make sure to check out the “technical” job postings. Many people place website management positions under the technical category.

Learn how to Get Started as a Virtual Assistant in 30 Days or Less!

Why Choose a Virtual Assistant Niche?

Choose Virtual Assistant Niche

Many Virtual Assistants work as generalist and offer a wide variety of services, however there are many advantages to focusing your business on one or more specialized services.

The virtual assistants who learn specific specialty skills that are highly sought after today will build a more profitable business.

Learn more about how to choose your Virtual Assistant Niche…


1 2 3 12